Tree Management Plan 

Overview

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Our Tree management plan is user-friendly, transparent, and compliant system designed to help schools,

camps, and commercial sites demonstrate due diligence in tree-related risk management.

This structured and flexible program supports communication between all parties involved - school management, contractors and our team - through an intuitive platform hosted in Australia and accessible via secure login.

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We run this same program across numerous educational and recreational sites, helping them meet legal and operational obligations with confidence.

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Core Objectives 

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• Support due diligence in tree management ​

• Promote compliance with duty of care and safety standards 

• Deliver transparent and auditable inspection records

• Ensure risk identification and prioritization 

• Create a practical, useable system accessible by all stakeholders 

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Key Components

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1. Risk management & Assessment​

•  Conduct comprehensive risk assessment of large trees on school grounds, considering:​

               Tree species, age, size, health 

              Location, proximity to buildings, play areas, or vehicle zones 

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• Begin with approximately 180 trees, with room for expansion 

• Assign risk ratings based on the likelihood and consequences

• Priorities trees with higher risk ratings for action  

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Professional Standards & Accreditation 

• All inspections are carried out by qualified arborists trained in one or more recognised industry-standard risk assessment systems, such as:   

   

• QTRA (Quantified tree Risk Assessment)​

• TRAQ (Tree Risk Assessment Qualification)

• VALID (Visual Tree Assessment for likelihood of impact)

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These certifications require ongoing continuing education units (CEUs) to maintain accreditation, ensuring our team applies the most current, defensible risk assessment methods.

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This approach strengthens both compliance standards and legal reliability, giving schools peace of mind and evidence of professional oversight.

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2. Tree Mapping & Digital Inventory 

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• Develop a site-wide tree map identifying:

        location, Species, Size, Health, Age and risk status ​

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• Use Tree plotter Software to manage a secure, cloud-based tree database

• Upload supporting records:

        Maintenace history, Neighbour concerns, pest/ disease notes, soil conditions ​

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3. Inspection & Maintenance 

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• Annual tree inspections by certified arborists 

• visual assessments to identify:

        Structural defects, decay, pest, or disease​

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• Record all observations with recommended actions

• Maintain a detailed digital Maintenace log, including:

        Dates, work performed, arborists involved, optional costing​

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• Data is backed up daily stored on Australian servers 

 

Maintenance priorities include:

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• Managing trees near infrastructure (not always a risk, but cost-saving measure)

• Targeting higher-risk trees first

• Applying preventive pruning, pest control, or disease treatment 

• Promoting long-term health and canopy balance 

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4. Future planning & Tree Planting

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• Align long-term goals with educational or landscape objectives

• Develop a species-diverse planting plan considering 

        Local conditions, growth patterns, and risk tolerance ​

• Plant trees with low maintenance and high resilience profiles

 

5. Record, Reporting & Accessibility

 

• Keep all inspection and maintenance records clear, current, and accessible

• All Stakeholders (school, contractors, arborist) have a login access

• Enable fast retrieval of historical data for audits, insurance, or reporting

• Document all significant tree events or changes (e.g. storms damage, removals )

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Why is this system better Than a Paper Report

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Traditional paper-based systems are often difficult to update, limited in accessibility, prone to errors or lost data. 

Our digital platform provides several clear advantages :

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• Live updates : See when a tree was last visited , when work was done, and when the next inspection is due 

• Photographic records: Each tree has its own photo history to visually track condition changes over time 

• Work tracking: Logged maintenance entries show who completed the work, what was done, and where 

• Automatic reminders: Avoid missed inspections with scheduled alerts and real-time task tracking

• No ambiguity: Avoid the guesswork of handwritten notes- everything is timestamped, clear and centralised

• Easy collaboration: School staff, contractors, and arborists can all access the same up to date information from anywhere 

• Secure and backed up: Hosted in Australia with daily data backups to ensure compliance and peace of mind 

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​This Tree Management Plan delivers a structured, reliable, and user-friendly solution to managing tree risk and responsibilities. By prioritising Due diligence, compliance, and digital transparency, your school or organisation can confidently manage trees today while planning wisely for tomorrow.

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Please contact our office on (07) 3829 0000 to discuss.

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